The same checks, on every one of your trails
Season opening, periodic inspection, closing: one list, applied to the whole network at once. You see what is done, what is left and on which trail — on a single screen, instead of a file nobody opens out in the field.
What is a maintenance checklist?
A checklist is a list of checks applied to several trails at once: season opening, periodic inspection, closing. Each trail has its row with its items to tick, and a single screen shows what's done, what's left, and on which trail.
- Replaces
- The season-opening spreadsheet nobody opens in the field and nobody fills in on the way back.
- Where it happens
- Templates and tracking on the web, items checked off on the phone, even with no signal.
See it in action, in two minutes
Write the list once. It applies to every trail you pick.
A reusable template: your items, your icons, your order. In the creation panel, you pick a template — or type the items directly —, choose the trails, the person in charge and the assignee, and a frequency if the round repeats. Next season, you relaunch the same template: nothing to rewrite.
- Several named templates: opening, brush clearing, grooming, closing
- An item can skip some trails without skewing progress
- An item can be measured along the trail: you mark how far it's done
Ticked deep in the woods, synced on the way back
On iOS and Android, the person on site opens the checklist, picks their trail and ticks. With no cell coverage, the tick shows right away and goes into the sync queue: it's replayed as soon as the network is back. Nobody has to jot anything on paper to re-enter later.
- Checklists, trails and items readable offline
- For a measured item, "I'm here" marks the portion done on the map
- Progress updates live for the people back at the office
Trails in rows, checks in columns
Open, a checklist is a grid: each trail on its row, each check in its column. What's left to do shows in three seconds, without opening ten pages one after the other.
- Start date, duration and percentage at the top of the checklist
- A discussion per trail, with photos and an unread count
- Time spent is logged per trail, with each person's role
What comes back every week shouldn't be rebuilt by hand
Give the checklist a frequency — daily, weekly or monthly — and the next one is created on its own on the scheduled date, same items, same trails. The occurrences form a series you follow from one place.
- Ends on a date or after a number of occurrences
- A series can be renamed and duplicated
- Each occurrence keeps its own record
Every trail's history, ready to show
A series page shows, trail by trail, what was done at each occurrence and the average time it took. The Excel export carries it away, and a read-only public link shows progress to anyone without an account — a municipality, an insurer, a partner.
- Excel export of one occurrence, or the whole series
- A read-only public link, no account needed
- Checklists come with the Community and Pro plans
Frequently asked questions
What is a checklist used for in Sentinel?
To run the same series of checks across several trails at once: season opening, periodic inspection, brush clearing, grooming, closing. You write the list once, pick the trails, and each trail gets its row in the same checklist. You then follow the whole network's progress on a single screen, instead of a shared file nobody opens in the field.
Do I need a template before I can start a checklist?
No. A template is a convenience, not a requirement: it saves you retyping the same list every season. If you don't have one yet, you type the items straight into the creation panel. You can keep several named templates side by side — one per kind of operation.
Can items be ticked without cell coverage?
Yes. The mobile app keeps checklists, their trails and their items readable offline. A tick made without coverage shows up immediately and goes into the sync queue; it is replayed as soon as the connection is back. Nobody has to jot anything on paper to re-enter it later.
Can a checklist restart on its own?
Yes. You set a frequency — daily, weekly or monthly — and the next copy is created on the scheduled date, with the same items and the same trails. You decide when the repetition stops: never, on a date, or after a number of occurrences. It is built for recurring rounds: culvert checks, signage verification, weekly network sweeps.
Can someone tick items without being able to manage checklists?
Yes. The "Checklists" role has four levels: no access, view, view with the right to tick, and full management. A seasonal volunteer can tick their round without being able to create, duplicate or delete a checklist. Managing templates is a separate permission, kept for administrators.
How it's done, step by step
The documentation articles covering this feature, written for the person who uses it.
All documentationThe craft behind the tool
Guides from our blog on the work itself, built on agency and federation manuals.
All blog articles
Your next season opening, without the shared file
Build a checklist, launch it across forty trails and tick it in the field — with your own trails, during your 30-day trial.